Administrative Assistant

Madison, WI

Ideal Builders is a growing commercial construction firm working to build best-in-class projects in the greater Madison area while building partnerships and relationships throughout our community.

We are looking for an Administrative Assistant to optimize our organizational effectiveness, communication, and safety.  This is an on-site opportunity in our Madison, WI office.

Our team is dedicated to supporting members. You will have the opportunity to grow your career, contribute your ideas, and raise the bar while having fun!

administrative assistant RESPONSIBILITIES INCLUDE:

• Providing administrative support to ensure efficient office operations
• Maintaining physical and digital filing systems
• Answering phone calls and direct callers to appropriate personnel, schedule appointments, sign for incoming packages, and assist clients and other visitors
• Responding to emails and other digital queries and correspondence
• Handling of all incoming and outgoing mail and package deliveries
• Inputting and updating information in databases and spreadsheets
• Coordinating credit card approvals, enter and distribute invoices, process lien waivers, mail weekly checks
• Printing and assembling drawings as needed
• Operating and maintaining office equipment, including printers, copiers, etc.
• Working with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
• Helping maintain facility cleanliness by ensuring kitchen area is tidy, conference rooms are prepped for meetings, and restrooms are stocked with supplies
• Presenting a positive and professional image for the organization

administrative assistant job requirements:

• Good verbal and written communication skills
• Basic math and accounting skills
• Self-motivated, organized and detail-oriented
• Previous experience with a General Contractor or Construction company is preferred
• Be proficient with Microsoft Office, Google and other web-based products
• Be dependable, timely, and anticipate what is needed or required

PLEASE SUBMIT YOUR RESUME!

BENEFITS

• Competitive Compensation
• Health Insurance
• Life and Disability Insurance
• Dental Insurance
• Paid Time Off
• 401k
• Profit Sharing
• Incentivized Employee Referral Program
• Company-paid Uber Account
• Company-sponsored Team Outings and Events

Ideal Builders, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.